The 355th Services Squadron Resource Management Flight primarily handles the financial accounting of the 355th Services Squadron. We also handle Private Organizations and Special Morale & Welfare Funds.

A Private Organization is a self-sustaining special interest group, set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government.  They are not NAF Instrumentalities (NAFIs) or entitled to the sovereign immunities and privileges given to NAFIs or the Air Force.  They operate on Air Force installations with the written consent of the installation commander (AFI 34-223, Private Organization (PO) Program).  

For more information on Private Organizations, reference the following documents:

• AFI 34-223, Private Organization (PO) Program

• Private Organization Guide 2003 (http://wpsv.wpafb.af.mil/poguide00.pdf)

• Contact the Private Organization POC at DSN 228-3174 or Commercial (520) 228-3174.

How can my organization hold a fundraiser?

Your organization can only hold 2 fundraisers per quarter.  Organizations cannot hold any fundraisers at the work place during the Combined Federal Campaign (CFC) and Air Force Assistance Fund (AFAF).  Fundraisers held away from the workplace may be held at anytime.  All fundraising must take place in a personnal, off-duty capacity.

The process of setting up a fundraiser is simple.  Download the fundraiser request form here. Fill out all required information as directed.  Your organization must comply with all the instructions on page 2 of the form.  After filling out the form, email the form to the Private Organization representative, ____VACANT_____________________

The Private Organization representative will review your organization’s paperwork, by-laws, constitutions, and similar documents outlined in the PO Guide 2000 and AFI 34-223, Private Organization (PO) Program, prior to submission to the installation commander for approval. You will receive notification when your fundraiser is approved.

The Private Organization representative will review your organization’s paperwork, by-laws, constitutions, and similar documents outlined in the PO Guide 2000 and AFI 34-223, Private Organization (PO) Program.

Checklist for Private Organization (PO)

Sample Constitution and Bylaws, for the Private Org to fill out and sign

Sample Request to be Recognized as a Pvt Org, including Insurance Waiver

Sample PO Approval Memo, for the MSG/CC to sign

Sample Insurance Waiver Memo, for the MSG/CC to sign

WG Policy Letter 17, Procedures for Private Organizations Soliciting Off-Base

Services activities are funded with a combination of Appropriated Funds (APF) and Nonappropriated Funds (NAF).  Congress grouped Services activities according to the impact they make on the mission.  Category A activities support the warfighting mission and authorized 100% APF support.  Category B activities support the community and Air Force families.  These activities are authorized at least 50% APF support.  These activities also have the capability to generate their own support.  Category C activities sustain and maintain Air Force quality of life.  These activities have minimal APF support, so they have to generate their income to cover what they expense.

What are Appropriated (APF) dollars?

APF dollars are taxpayer dollars used to support the mission of the Air Force. APFs are used for activities like Food Service and Mortuary Affairs.   

What are Nonappropriated (NAF) dollars?

NAF dollars are self-generated funds through the sale of goods and services to Air Force members and their families

Special Morale, Welfare and Recreation (SM&W) Funds  According to AFI 34-201, Use of Nonappropriated Funds (NAFS), Chapter 12, SM&W Funds are NAF expenditures considered necessary to contribute to the overall morale and welfare of the military community.  Expenditures must be conservative, be in the best interest of the Air Force, benefit the military community, and may not be limited to specific grades or levels of personnel.   Commanders and delegated approval authority will not expend funds for SM&W purposes if funds are authorized elsewhere stated in AFI 34-201 or authorized from APF (AFI 65-603).  SM&W Funds CAN be used for the following functions:  Change of Command ceremonies, icebreakers, protocol supplies, wing monthly inductions, the Right Start program, and paid meals for Quarterly Award winners and their spouses.   SM&W Funds CANNOT be used for retirements or promotions. For a detailed list of permissible and prohibited expenditures, please see AFI 34-201, Use of Nonappropriated Funds (NAFS), Chapter 12, para 12.4, 12.5, and Table 12.1. 

What are Picnic Funds? Picnic Funds are used for squadron events, e.g. large holiday events or picnics.  Everyone within the squadron must be invited to the event.  The Wing will fund $2.00 per person in the squadron.  Funds may purchase items, except for prizes.  Examples of items that can be purchased include:  food, beverages, beer, paper products, and rental equipment, i.e. outdoor grill.

Are SM&W Funds the same as Picnic Funds? No.  SM&W Funds and Picnic Funds come from the same source, the Wing, but are two different pots of money.  Prior to requesting funds, ensure the type of event your organization is holding. 

How can my organization request SM&W Funds.

Click for our New    

  SM&W Funds Request Form, SVF-001, 9 Feb 2006 

You can digitally sign this form and email it to:

ellen.maternick@dm.af.mil

1. All requests for SM&W Funds must be submitted in writing and approved by the appropriate official 30 days in advance of the actual expenditure of the event.  (For a sample See AFI 34-201, Use of Nonappropriated Funds (NAFS), Attachment 6)

2. E-mail, fax or turn-in the “Special Morale and Welfare Funds Request” to the appropriate official located on the first floor of the Services Headquarters, Bldg 3510, room 111, Fax Number: 228-5300.  The approving official will forward your request to CPTS (Finance) for approval; followed by approval from the Wing Commander.

3. After approval is granted by the Wing Commander, the request will be forwarded to the NAF Accounting Office’s SM&W POC who will notify your organization of approval.

Mailing Address:

355 SVS/SVF
PO Box 15250

DM AFB, AZ 85708